Privacy Policy

Effective Date: June 24, 2025

Dentriflow, LLC ("Dentriflow," "we," "our," or "us") designs and deploys custom AI‑powered automation workflows for professional service firms, primarily law and accounting practices. We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit dentriflow.com (the "Site") or engage our services.

Quick summary
• We collect only the information needed to deliver our Free AI Efficiency Audit and related services.
• We do not sell your data.
• You may request, correct, or delete your data at any time by emailing [privacy@dentriflow.com].

1. Who We Are

  • Business Name: Dentriflow, LLC

  • Business Address: [Street Address, City, State, ZIP, Country]

  • Privacy Contact Email: [privacy@dentriflow.com]

For the purposes of the General Data Protection Regulation ("GDPR"), Dentriflow, LLC is the data controller of your personal information.

2. Information We Collect

2.1 Information You Provide Directly

When you complete the Free AI Efficiency Audit form, schedule a discovery call, or otherwise interact with us, we collect:

  • First and last name

  • Work email address

  • Firm name

  • Role or job title

  • Firm size/number of employees

  • Phone number (optional)

  • Any additional information you voluntarily supply in free‑text fields or during meetings

2.2 Information Collected Automatically

When you visit the Site, we and our analytics providers (e.g., Google Analytics and built‑in Squarespace Analytics) automatically collect certain data from your device:

  • IP address

  • Browser type and version

  • Device identifiers (e.g., operating system, screen resolution)

  • Referring/exit pages and URLs

  • Pages viewed and time spent on each page

  • Date/time stamps and click‑stream data

  • Cookie identifiers (see Section 8)

2.3 Information Generated by Our Services

If you proceed beyond the audit phase and engage us to build automation workflows, we may process documents, emails, or other data that you intentionally route through our solution. Such data is handled as a processor / service provider under your instructions.

3. How We Use Your Information

Purpose Examples of Use Legal Basis (GDPR) Provide and manage services Schedule and conduct the Free AI Efficiency Audit; deliver audit findings; build and deploy custom AI agents Performance of a contract or pre‑contractual steps Communicate with you Respond to inquiries; send project updates; provide customer support Legitimate interests Marketing (with consent) Send newsletters, product updates, or event invitations Consent (you may withdraw at any time) Analytics & improvement Measure Site traffic; test new features; understand user behavior Legitimate interests Legal & compliance Enforce our Terms of Service; comply with legal obligations Legal obligation

4. Sharing & Disclosure of Information

We share your information only as necessary to run our business and deliver our services:

  1. Service Providers – Strictly for the purposes noted above:

    • Make.com – workflow orchestration

    • OpenAI LLC – large‑language‑model processing

    • Squarespace, Inc. – website hosting

    • Google Analytics – website usage analytics

    • Google Workspace (email)

    • Calendly, LLC – meeting scheduling

  2. Business Transfers – In connection with a merger, acquisition, or sale of assets.

  3. Legal Requirements – To comply with subpoenas, court orders, or other lawful requests.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not sell or rent your personal information.

5. Cookies & Tracking Technologies

We use cookies and similar technologies to ensure the Site functions properly, remember your preferences, and analyze performance. You can control cookies through your browser settings. If you disable cookies, some parts of the Site may not work correctly.

6. Data Security

We implement appropriate technical and organizational measures, including SSL/TLS encryption, role‑based access controls, and regular security reviews, to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, including any legal, accounting, or reporting requirements.

  • Audit Leads: Retained for up to 5 years after the last interaction, unless you request deletion sooner.

  • Client Project Data: Retained in accordance with the service agreement or until deletion is requested by the client.

8. Your Privacy Rights

Depending on your location, you may have the right to:

  • Access the personal data we hold about you

  • Correct inaccurate or incomplete data

  • Delete your data (“right to erasure”)

  • Restrict or object to certain processing

  • Receive a copy of your data (“data portability”)

  • Opt out of marketing communications at any time via the “unsubscribe” link

To exercise any of these rights, email [privacy@dentriflow.com]. We will respond within the time frame required by law (typically 30 days).

8.1 California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have additional rights to know, access, delete, correct, and opt out of the “sharing” of personal information for cross‑context behavioral advertising. We honor Global Privacy Control (GPC) signals.

8.2 European Economic Area (EEA), United Kingdom, & Switzerland

When we transfer personal data outside the EEA/UK/Switzerland, we rely on Standard Contractual Clauses or an adequacy decision to ensure adequate protection.

9. Children’s Privacy

Our services are not directed to—nor do we knowingly collect information from—children under 13 (or under 16 in the EEA/UK). If you believe we have collected such data, please contact us, and we will delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Effective Date" at the top indicates when this Policy was last revised. If we make material changes, we will post the updated Policy on this page and, if appropriate, notify you by email.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: [privacy@dentriflow.com]
Mail: Privacy Office, Dentriflow, LLC, [Street Address, City, State, ZIP, Country]

Thank you for trusting Dentriflow with your information.