Privacy Policy
Effective Date: June 24, 2025
Dentriflow, LLC ("Dentriflow," "we," "our," or "us") designs and deploys custom AI‑powered automation workflows for professional service firms, primarily law and accounting practices. We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit dentriflow.com (the "Site") or engage our services.
Quick summary
• We collect only the information needed to deliver our Free AI Efficiency Audit and related services.
• We do not sell your data.
• You may request, correct, or delete your data at any time by emailing [privacy@dentriflow.com].
1. Who We Are
Business Name: Dentriflow, LLC
Business Address: [Street Address, City, State, ZIP, Country]
Privacy Contact Email: [privacy@dentriflow.com]
For the purposes of the General Data Protection Regulation ("GDPR"), Dentriflow, LLC is the data controller of your personal information.
2. Information We Collect
2.1 Information You Provide Directly
When you complete the Free AI Efficiency Audit form, schedule a discovery call, or otherwise interact with us, we collect:
First and last name
Work email address
Firm name
Role or job title
Firm size/number of employees
Phone number (optional)
Any additional information you voluntarily supply in free‑text fields or during meetings
2.2 Information Collected Automatically
When you visit the Site, we and our analytics providers (e.g., Google Analytics and built‑in Squarespace Analytics) automatically collect certain data from your device:
IP address
Browser type and version
Device identifiers (e.g., operating system, screen resolution)
Referring/exit pages and URLs
Pages viewed and time spent on each page
Date/time stamps and click‑stream data
Cookie identifiers (see Section 8)
2.3 Information Generated by Our Services
If you proceed beyond the audit phase and engage us to build automation workflows, we may process documents, emails, or other data that you intentionally route through our solution. Such data is handled as a processor / service provider under your instructions.
3. How We Use Your Information
Purpose Examples of Use Legal Basis (GDPR) Provide and manage services Schedule and conduct the Free AI Efficiency Audit; deliver audit findings; build and deploy custom AI agents Performance of a contract or pre‑contractual steps Communicate with you Respond to inquiries; send project updates; provide customer support Legitimate interests Marketing (with consent) Send newsletters, product updates, or event invitations Consent (you may withdraw at any time) Analytics & improvement Measure Site traffic; test new features; understand user behavior Legitimate interests Legal & compliance Enforce our Terms of Service; comply with legal obligations Legal obligation
4. Sharing & Disclosure of Information
We share your information only as necessary to run our business and deliver our services:
Service Providers – Strictly for the purposes noted above:
Make.com – workflow orchestration
OpenAI LLC – large‑language‑model processing
Squarespace, Inc. – website hosting
Google Analytics – website usage analytics
Google Workspace (email)
Calendly, LLC – meeting scheduling
Business Transfers – In connection with a merger, acquisition, or sale of assets.
Legal Requirements – To comply with subpoenas, court orders, or other lawful requests.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not sell or rent your personal information.
5. Cookies & Tracking Technologies
We use cookies and similar technologies to ensure the Site functions properly, remember your preferences, and analyze performance. You can control cookies through your browser settings. If you disable cookies, some parts of the Site may not work correctly.
6. Data Security
We implement appropriate technical and organizational measures, including SSL/TLS encryption, role‑based access controls, and regular security reviews, to protect your personal information from unauthorized access, alteration, disclosure, or destruction.
7. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, including any legal, accounting, or reporting requirements.
Audit Leads: Retained for up to 5 years after the last interaction, unless you request deletion sooner.
Client Project Data: Retained in accordance with the service agreement or until deletion is requested by the client.
8. Your Privacy Rights
Depending on your location, you may have the right to:
Access the personal data we hold about you
Correct inaccurate or incomplete data
Delete your data (“right to erasure”)
Restrict or object to certain processing
Receive a copy of your data (“data portability”)
Opt out of marketing communications at any time via the “unsubscribe” link
To exercise any of these rights, email [privacy@dentriflow.com]. We will respond within the time frame required by law (typically 30 days).
8.1 California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have additional rights to know, access, delete, correct, and opt out of the “sharing” of personal information for cross‑context behavioral advertising. We honor Global Privacy Control (GPC) signals.
8.2 European Economic Area (EEA), United Kingdom, & Switzerland
When we transfer personal data outside the EEA/UK/Switzerland, we rely on Standard Contractual Clauses or an adequacy decision to ensure adequate protection.
9. Children’s Privacy
Our services are not directed to—nor do we knowingly collect information from—children under 13 (or under 16 in the EEA/UK). If you believe we have collected such data, please contact us, and we will delete it.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The "Effective Date" at the top indicates when this Policy was last revised. If we make material changes, we will post the updated Policy on this page and, if appropriate, notify you by email.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: [privacy@dentriflow.com]
Mail: Privacy Office, Dentriflow, LLC, [Street Address, City, State, ZIP, Country]
Thank you for trusting Dentriflow with your information.